The best AI tools for teams, honestly ranked.
From AI assistants that draft your work to notetakers that run your meetings — we compare the AI tools that actually make teams faster, across every budget.
Three kinds of AI for teams
Most teams need one from each box. Pick your starting point.
AI Meeting Assistants & Notetakers
Tools that record, transcribe, summarize and act on your meetings — so nobody takes notes again. The fastest-adopting, most affiliate-friendly category.
Explore →AI Work Assistants & Search
General-purpose AI copilots and enterprise search that sit across your team's work — ChatGPT Team, Claude, Microsoft Copilot, Gemini and Glean. The brains of the modern team.
Explore →AI Project & Collaboration Tools
Project management, docs and collaboration platforms with AI built in — Notion, ClickUp, monday.com, Asana and more. Where the team's work actually gets organized.
Explore →Editor's choices
Fathom
Meeting AI · AI Meeting AssistantAI notetaker that records, transcribes and summarizes meetings — with a genuinely unlimited free plan
Best for: Teams that want a free, high-quality notetaker that just works in Zoom, Meet and Teams
Fireflies.ai
Meeting AI · AI Meeting AssistantAI meeting assistant that records, transcribes and makes every conversation searchable
Best for: Teams that want meeting transcription plus a searchable conversation database and wide integrations
Notion
Workflow AI · Workspace + AIAll-in-one workspace with built-in AI for docs, wikis, projects and search
Best for: Teams that want a single flexible workspace with AI woven through it
ClickUp
Workflow AI · Project Management + AIProject management platform with ClickUp Brain AI baked into every view
Best for: Teams replacing several tools with one AI-powered work platform
ChatGPT Team
AI Assistants · AI Work AssistantOpenAI's collaborative ChatGPT workspace for teams, with admin controls and no training on your data
Best for: Teams that want the most capable general AI assistant with a shared workspace
Claude (Team)
AI Assistants · AI Work AssistantAnthropic's Claude for teams — strong reasoning, long context, and Projects for shared work
Best for: Teams that prioritize careful reasoning, writing quality and large-document work
Overall ranking
Top 8 across all categories, scored on capability, pricing transparency, fit, and traction.
| # | Vendor | Rating | Pricing | Best for | |
|---|---|---|---|---|---|
| 1 | Fathom AI Meeting Assistant | 9.2/10 | Free; Premium ~$15/user/mo | Teams that want a free, high-quality notetaker that just works in Zoom, Meet and Teams | Try Fathom → |
| 2 | ChatGPT Team AI Work Assistant | 9.2/10 | ~$25–30/user/mo | Teams that want the most capable general AI assistant with a shared workspace | Explore ChatGPT Team → |
| 3 | Notion Workspace + AI | 9.1/10 | Free; Plus ~$10; Business ~$20/member/mo | Teams that want a single flexible workspace with AI woven through it | Try Notion → |
| 4 | Claude (Team) AI Work Assistant | 9.1/10 | ~$25–30/user/mo (Team) | Teams that prioritize careful reasoning, writing quality and large-document work | Explore Claude → |
| 5 | Fireflies.ai AI Meeting Assistant | 8.9/10 | Free; Pro ~$10–18; Business ~$19–29/user/mo | Teams that want meeting transcription plus a searchable conversation database and wide integrations | Try Fireflies → |
| 6 | ClickUp Project Management + AI | 8.8/10 | Free; Unlimited ~$7/user/mo; Brain ~$9/user/mo | Teams replacing several tools with one AI-powered work platform | Try ClickUp → |
| 7 | Microsoft 365 Copilot AI Work Assistant | 8.8/10 | ~$30/user/mo (annual) | Microsoft-anchored teams that want AI inside the apps they already use all day | Explore Microsoft Copilot → |
| 8 | Glean Enterprise AI Search | 8.7/10 | Custom (enterprise) | Larger orgs that want one AI assistant grounded in all their internal knowledge | Explore Glean → |
Teams that want a free, high-quality notetaker that just works in Zoom, Meet and Teams
Try Fathom →Teams that want the most capable general AI assistant with a shared workspace
Explore ChatGPT Team →Teams that want a single flexible workspace with AI woven through it
Try Notion →Teams that prioritize careful reasoning, writing quality and large-document work
Explore Claude →Teams that want meeting transcription plus a searchable conversation database and wide integrations
Try Fireflies →Teams replacing several tools with one AI-powered work platform
Try ClickUp →Microsoft-anchored teams that want AI inside the apps they already use all day
Explore Microsoft Copilot →Larger orgs that want one AI assistant grounded in all their internal knowledge
Explore Glean →Common questions
What is the best AI tool for teams?
It depends on the job. For a general AI assistant, ChatGPT Team and Claude lead. For meeting notes, Fathom and Fireflies are our top picks. For project and collaboration work, Notion and ClickUp top the list.
How much do AI tools for teams cost?
Most are priced per seat per month: AI assistants (ChatGPT Team, Microsoft Copilot) run about $25–30/user/mo, project tools (Notion, ClickUp) start around $7–10/user/mo, and many meeting notetakers (Fathom, Otter, Fireflies) have free tiers.
Which AI meeting assistant is best?
Fathom is our top pick for most teams — a genuinely unlimited free plan and top-rated summaries (5.0/5 on G2). Fireflies wins on integrations and search; Otter is strongest for real-time live captions.